Bulk - Export Mailboxes to PST in Exchange 2010

Its easy to Export a Mailbox to PST using Mailbox Export Request in Exchange 2010

Lets see on how to Export 1 single mailbox to PST in Exchange 2010

To Acquire RBAC Permission

Add “Mailbox Import Export” RoleAssignment to the Admin ,

New-Managementroleassignment –Role "Mailbox Import Export" –User "Administrator"

Now Create a Folder , Share it

Now Run

New-MailboxExportRequest –Mailbox "MailboxName" -FilePath \\ServerName\PST\MailboxName.pst

How to Export All the Mailboxes to PST

Step 1:

Open Exchange Management Shell

$Export = Get-Mailbox

(Saving to a Variable)

Step 2:

$Export|%{$_|New-MailboxExportRequest -FilePath "\\ServerName\pst\$($_.alias).pst"}

How to Export All the Mailboxes using a Specified date

Step 1:

Open Exchange Management Shell

$Export = Get-Mailbox

(Saving to a Variable)

Step 2:

Specifying lesser than (lt) 01-01-2012

$Export|%{$_|New-MailboxExportRequest -ContentFilter {(Received -lt "01/01-2012")} -FilePath "\\ServerName\pst\$($_.alias).pst"}

How to Export All the Mailboxes with Specific folders

Step 1:

Open Exchange Management Shell

$Export = Get-Mailbox

(Saving to a Variable)

Step 2:

Specifying folders Inbox and Sent Items

$Export|%{$_|New-MailboxExportRequest -InclueFolders "#Sentitems#,"#inbox#" -FilePath \\ServerName\pst\$($_.alias).pst}

Will look forward to add more Criteria’s in the future

26 COMMENTS

Ricky Jerriff December 9, 2012 At 4:14 pm

Thanks Satheswarn for the helpful post. There are many situations when we require bulk conversion of Exchange mailboxes to PSTs. However, corrupted items in mailboxes stops the conversion successfully. Similar to my problem, I was exporting 1200 mailboxes to PSTs but corrupted items stop me to do so and at last, I took help from a third party program: http://www.serversdatarecovery.com/exchange.html

This tool allowed me to perform quick conversion of Exchange Mailboxes to PSTs. It allows to convert multiple mailboxes at a time.

Thanks
Jerriff

jonmaxim January 24, 2013 At 6:49 am

To repair corrupt edb file use EDB to PST Converter Tool, which is efficiently repair corrupt edb file and convert it into pst file.
Download the [b]Free to Try[/b] version to get efficient results.

[b]http://www.recoverfilesdata.com/exchange-edb-pst-converter.html[/b]

Era Tesla March 20, 2013 At 6:55 am

Hello Satheshwaran Manoharan, Found you post very informative but will this command work in online mode?

- Satheshwaran Manoharan March 20, 2013 At 6:58 am
  
  No matter it is Cache or Online mode.
  
  It will work. As we do it on the server end.
  
  - Era Tesla March 25, 2013 At 4:06 am
    
    Thanks Satheshwaran for the quick response 🙂
    
    - Satheshwaran Manoharan March 26, 2013 At 9:20 am
      
      Your welcome
      
RolandP April 29, 2013 At 1:32 pm

Hello Satheshwaran Manoharan, I’m currently working on a bulk script for hosted exchange. Is there a posibility to use the users mail address instead of the Exchange alias for the PST filename? Almost every organisation has an office mail address.

- Satheshwaran Manoharan May 15, 2013 At 2:32 am
  
  $Export|%{$_|New-MailboxExportRequest -InclueFolders “#Sentitems#,”#inbox#” -FilePath \ServerNamepst$($_.PrimarySmtpaddress).pst}
  
  It should solve your problem
  
a July 14, 2013 At 7:58 am

This website is great

alielewai September 29, 2013 At 10:34 am

How to Export PST of List of Users from a txt file

Step 1:

Open Exchange Management Shell

$Export = Get-Content .\Mailbox.txt

(Saving to a Variable)

Step 2:

$Export|%{$_|New-MailboxExportRequest -FilePath “\\servername\pst\$($_.alias).pst”}

- Anonymous August 9, 2020 At 7:15 pm
  
  thanks very much
  this script very useful thanks thanks
  and this information for people it must change path file from
  $Export = Get-Content .\Mailbox.txt to your path
  
  $Export = Get-Content “C:\PST\users.txt”
  
nelsonbostock March 19, 2014 At 9:25 am

Is it possible to bulk export Exchange 2010 archives to PST only? If so what would the command be.

- Satheshwaran Manoharan March 20, 2014 At 3:37 am
  
  Just save all the mailboxes to a variable and just export.
  
  –Archives? you meaning the archive mailbox ?
  
  Can you explain .
  
  Thanks
  
Justin D June 10, 2014 At 3:23 am

So let me get this straight. This will take multiple mailboxes into .pst’s
each with their own unique mailbox name separated out.
I have about 486 mailboxes. I wanted to do one at a time but just automated.
1:So take alias from list,
2:convert mailbox into .pst for archival.
3:then move to the next name in list.
4:repeat till finished.
I just have know idea how. Hoping you may be able to help me out. im stuck between a rock and a hard place, taking over someone who quit and left a mess.

- Satheshwaran Manoharan June 18, 2014 At 10:22 am
  
  Take the Mailbox list to CSV.
  
  Create them.
  
  Setup Domain Sharing.
  
  Import PST one by one.
  
  and recreate outlook profile.
  
  – No Coexistence will work in this scenario.
  
  - Justin D October 22, 2014 At 12:54 pm
    
    I am not going for coexistence. trying to clean up my exchange server. by getting the disabled users data off.
    Thats why just wanted to compile a csv of the disabled users that i have marked with a zzz email.
    export the .pst to a folder then go to the next name on the list and repeat till finished.
    Does that make sense?
    Thanks for your help
    
SysIT July 5, 2014 At 9:57 pm

Good info, question, how can i append the date to each PST file as well? year/month.day ?

tried a few things but none work for me with the $($i.Alias).pst”

Paul J January 31, 2015 At 2:58 pm

Thanks Satheshwaran for all the great articles.

I have a task to remove archive mailboxes from shared mailboxes. I plan to export all archive mailbox data to pst and import back into the primary mailbox. My question is will the import merge the data retaining the folder structure from the archive mailbox. I want to make sure no current folder data is overwritten.

Any help would be greatly appreciated.

K.G. February 23, 2015 At 10:39 am

My colleagues are suggesting paid tool over manual methods as we have very crucial data of some big organizations and we don’t want to lose it. And after few hours of researched we finally decided stellar mailbox export tool for pst extract. Can you guide me on this software http://www.stellarservertools.com/extract-exchange-mailbox.php

Its urgent Manoharan!

- Satheshwaran Manoharan March 8, 2015 At 1:18 pm
  
  Export via Exchange would be the best option, Its works like a charm. Why you need a third party. just to export
  
Khan Vicky March 16, 2015 At 12:57 pm

Thanks Satheshwaran, its work for me , can you please tell me how to export the mailbox from a individual Database.

Peter July 17, 2015 At 5:22 am

Also check another tutorial, it worked like a charm.

http://community.spiceworks.com/how_to/43224-export-users-mailboxes-to-pst-files-in-bulk

Kamal Wod July 21, 2015 At 6:20 am

How Export multiple online Archive mailbox?

- James May 19, 2020 At 7:20 am
  
  No on exchange 2010
  
James May 19, 2020 At 5:32 am

Hey

I would. Ike to export and then import list of exchange archives to staging area as PST files using powershell.

Can you advise on the steps.

James May 19, 2020 At 7:19 am

Hey

I would. Ike to export and then import list of exchange archives to staging area as PST files using powershell.

Any advise on the steps.