How to Implement Address Book Policies in Exchange 2010 SP2 Effectively – Part 3

How to Implement Address Book Policies in Office 365/Exchange 2013/2016 Effectively

How to Implement Address Book Policies in Office 365/Exchange 2013/2016 Effectively – Part 2

How to Implement Address Book Policies in Office 365/Exchange 2013/2016 Effectively – Part 3

Scenario 3: Education

Another Interesting Scenario is Provided in TechNet

Implementing Address Book Policy in a Educational Organizations

Our Criteria would be

Class A Students won’t see Class B Students

Class A Students will see only Class A teachers

Class B Students will see only Class B teachers

Teachers can view all their Co-teachers , only their Class students and the principal

Principal will See , All Teachers and Students , Parents , Almost Everything

Cause he doesn’t want to be restricted

Adding to it

I have, Co-teachers & Principal

Please refer the below link and understand the Scenario1 and Proceed further for a better Understanding

https://www.azure365pro.com/how-to-implement-address-book-policies-in-exchange-2010-sp2-effectively/

Planning for Custom Attributes to meet the above Expectations –

First I would Plan Custom Attributes for the Students –

Segregating ClassA students separately

Customattribute1 = ClassAStudent

As similar – Segregating ClassB students separately

Customattribute2 = ClassBStudent

Now will segregate the Teachers

All the Teachers am going to use – CustomAttribute3 = Teacher

As We know already we need to Create 4 things for Every Address Book Policy,

1. Global Address list

2. Address list

3. Rooms list

4. Offline Address book

Now will Create an Address Book Policy for the ClassA students

Going to Set the Criteria whoever has Customattribute1 = ClassAStudent They will be listed in Class A.

1. Global Address list

Creating a Global Address list

Need Exchange Management Shell to create Global Address list ,

Where users with Custom attribute 1 with value ClassAStudent only will show up

New-GlobalAddresslist "ClassA" –ConditionalCustomAttribute1 "ClassAStudent" –IncludedRecipients "AllRecipients"

2. Address list

New-Addresslist ClassA-AL –ConditionalCustomAttribute1 "ClassAStudent" –IncludedRecipients "AllRecipients"

3. Rooms list

New-AddressList -Name ClassA-Rooms -RecipientFilter {(Alias -ne $null) -and (CustomAttribute1 -eq "ClassAStudent")-and (RecipientDisplayType -eq 'ConferenceRoomMailbox') -or (RecipientDisplayType -eq 'SyncedConferenceRoomMailbox')}

4. Offline Address book

New-OfflineAddressBook –Name ClassA-OAB –Server "Servername" –Addresslists "ClassA"

Now will Create an Address Book Policy –

New-AddressBookPolicy -Name "ClassA-ABP" -GlobalAddressList "\ClassA" –OfflineAddressBook “\ClassA-OAB”  -RoomList "\ClassA-Rooms"-AddressLists "\ClassA-AL"

Applied ClassA-ABP for my ClassAStudents

To apply in Bulk for all the Users in a Database

Get-mailbox –Database "ClassA-Database" | set-mailbox –addressbookpolicy ClassA-ABP

Now My Class A Students will See only Class A no one Else

Now Am going to Get the Class A Teacher to Show up

** To remember **  whoever has Customattribute1 = ClassAStudent They will be listed in Class A.

Going to ClassA Teacher and am going to set CustomAttribute1 as ClassAStudent

Going to my ClassAStudent1 OWA for Example – Am Seeing my Teachers,ClassAStudents alone

We need our Principal to be listed here

To recollect again

** To remember ** whoever has Customattribute1 = ClassAStudent They will be listed in Class A.

Applying Customattribute1 for my Principal

Now you can see the principal listed for the Class A Students

Now will Create an Address Book Policy for the ClassB students

Going to Set the Criteria whoever has Customattribute2 = ClassBStudent They will be listed in Class B.

1. Global Address list

Creating a Global Address list

Need Exchange Management Shell to create Global Address list ,

Where users with Custom attribute 1 with value ClassBStudent only will show up

New-GlobalAddresslist "ClassB" –ConditionalCustomAttribute2 "ClassBStudent" –IncludedRecipients "AllRecipients"

2. Address list

New-Addresslist ClassB-AL –ConditionalCustomAttribute2 "ClassBStudent" –IncludedRecipients "AllRecipients"

3. Rooms list

New-AddressList -Name ClassB-Rooms -RecipientFilter {(Alias -ne $null) -and (CustomAttribute2 -eq "ClassBStudent")-and (RecipientDisplayType -eq 'ConferenceRoomMailbox') -or (RecipientDisplayType -eq 'SyncedConferenceRoomMailbox')}

4. Offline Address book

New-OfflineAddressBook –Name ClassB-OAB –Server "Servername" –Addresslists "ClassB"

Now will Create an Address Book Policy –

New-AddressBookPolicy -Name "ClassB-ABP" -GlobalAddressList "\ClassB" –OfflineAddressBook "\ClassB-OAB" -RoomList "\ClassB-Rooms"-AddressLists "\ClassB-AL"

Applied ClassB-ABP for my ClassBStudents

To apply in Bulk for all the Users in a Database

Get-mailbox –Database “ClassB-Database” | set-mailbox –addressbookpolicy ClassB-ABP

Now My Class B Students will See only Class B no one Else

Now Am going to Get the Class B Teacher to Show up

** To remember ** whoever has Customattribute2 = ClassBStudent They will be listed in Class B.

Going to ClassB Teacher and am going to set CustomAttribute2 as ClassBStudent

Going to my ClassBStudent1 OWA for Example – Am Seeing my Teachers,ClassBStudents alone

We need our Principal to be listed here

To recollect again

** To remember ** whoever has Customattribute2 = ClassBStudent They will be listed in Class B.

Applying Customattribute2 for my Principal

Now you can see the principal listed for the Class B Students

Now my Classes are Ready

Now will Create an Address Book Policy for the Class A Teachers

Now my Class A Teachers has to view all the colleagues (All Teachers)

Now my Class A Teachers has to view only ClassA Students

So setting the value like AD objects having value 1 or 3 should be listed for Class A Teachers

Customattribute1 = ClassAStudent  or Customattribute3 = Teacher

So they will see All the Teachers as well as ClassAStudents alone

1. Global Address list

Creating a Global Address list

Need Exchange Management Shell to create Global Address list ,

Where users with Custom attribute 1 or 3 only will show up

Customattribute1 = ClassAStudent or Customattribute3 = Teacher

New-GlobalAddressList -Name "TeacherA" -RecipientFilter {(CustomAttribute1 -eq "ClassAStudent") -or (CustomAttribute3 -eq "Teacher")}

2. Address list

New-AddressList -Name "TeacherA-AL" -RecipientFilter {((RecipientType -eq 'UserMailbox') -or (RecipientType -eq "MailUniversalDistributionGroup") -or (RecipientType -eq "DynamicDistributionGroup") -and (CustomAttribute1 -eq "ClassAStudent") -or (CustomAttribute3 -eq "Teacher"))}

3. Rooms list

New-AddressList -Name TeacherA-Rooms -RecipientFilter {(Alias -ne $null) -and (CustomAttribute1 -eq "ClassAStudent") –or (Customattribute3 –eq "Teacher") -and (RecipientDisplayType -eq 'ConferenceRoomMailbox') -or (RecipientDisplayType -eq 'SyncedConferenceRoomMailbox')}

4. Offline Address book

New-OfflineAddressBook –Name TeacherA-OAB –Server “Servername” –Addresslists "TeacherA"

Now will Create an Address Book Policy –

New-AddressBookPolicy -Name "TeacherA-ABP" -GlobalAddressList "\TeacherA" –OfflineAddressBook "\TeacherA-OAB" -RoomList "\TeacherA-Rooms"-AddressLists "\TeacherA-AL”

Applied TeacherA-ABP for my ClassATeachers

To apply in Bulk for all the Users in a Database

Get-mailbox –Database “TeacherA-Database” | set-mailbox –addressbookpolicy TeacherA-ABP

Now My TeacherA will See his ClassAStudents and Co-Teachers (With Customattribute3) and the Principal (with CustomAttribute1)

I hope you got a Better Understanding now

Please redo the Same thing for ClassB Teachers

Now my Class B Teachers has to view all the colleagues (All Teachers)

Now my Class B Teachers has to view only ClassB Students

So setting the value like AD objects having value 2 or 3 should be listed for Class B Teachers

Customattribute2 = ClassBStudent or Customattribute3 = Teacher

So they will see All the Teachers as well as ClassBStudents alone

Copy the Same Commands above and Replace Customattribute1 as Customattribute2 = ClassBstudent

Coming to the Last

By Principal doesn’t need any Address book policy Cause he has to see everything.

Great !

If you Understood the Above scenario

You are the Master in Address Book Policies I swear

Still We have more complex Scenarios but we can accomplish 99% using above !!

How to Implement Address Book Policies in Office 365/Exchange 2013/2016 Effectively

How to Implement Address Book Policies in Office 365/Exchange 2013/2016 Effectively – Part 2

How to Implement Address Book Policies in Office 365/Exchange 2013/2016 Effectively – Part 3