Let’s see how to create a common Travel calendar / Vacation Calendar / Public Calendar / Group Calendar using a shared mailbox and create security groups to map owners and reviewers. Please note you need to use PowerShell to achieve the same. It should be simple and easy.
I had to work on this requirement for a company . Where they wanted to plan their vacation on calendars and they don’t want to user resource mailboxes as they don’t want users to look vacation calendars in their resource mailboxes list. So Shared Mailboxes was the perfect option for me.
Was an interesting one. Note in Office 365 and Exchange server calendar permissions doesn’t reflect instantly on Microsoft Outlook. Outlook Web App will take minimal time to Reflect. Lets see how to go about it and achieve the same.
Lets create a Shared Mailbox. (Lets utilize the default calendar within the shared mailbox.)
The Owner role gives full control of the folder. An Owner can create, modify, delete, and read folder items; create subfolders; and change permissions on the folder.
Vacation Calendar Reviewers can contact Organizer but not do anything else
Owner  - The Owner role gives full control of the folder. An Owner can create, modify, delete, and read folder items; create subfolders; and change permissions on the folder.
Publishing Editor - The Publishing Editor role has all rights granted to an Owner, except the right to change permissions. A Publishing Editor can create, modify, delete, and read folder items and create subfolders.
Editor - The Editor role has all rights granted to a Publishing Editor, except the right to create subfolders. An Editor can create, modify, delete, and read folder items.
Publishing Author - A Publishing Author can create and read folder items and create subfolders but can modify and delete only folder items that he or she creates, not items created by other users.
Author -Â Â An Author has all rights granted to a Publishing Author but cannot create subfolders. An Author can create and read folder items and modify and delete items that he or she creates.
Nonediting Author -Â Â A Nonediting Author can create and read folder items but cannot modify or delete any items, including those that he or she creates.
Reviewer  - A Reviewer can read folder items but nothing else.
Contributor -Â Â A Contributor can create only folder items and cannot read items.
None -  The None role has no access to the folder.
Other Scenarios _ Please do not use if you don’t have clarity about it.
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Hi.
Thank you for this manual. I choose this as a example for our ”Reminder” calendar for our team.
We would like to use it as a tool , which should tell us not to forget to do something in advance. For example, order Antivirus licence. We can see Reminder calendar, we can edit Reminder calendar in outlook calendar. Now the problem .We are missing pop up messages and we have to always open this calendar.This is not automatically in my calendar. This pop up message works in my calendar, but not in Reminder calendar. Did I chose wrong example or something is not properly configured. Thank you very much for helpful answer.
Hi.
Thank you for this manual. I choose this as a example for our ”Reminder” calendar for our team.
We would like to use it as a tool , which should tell us not to forget to do something in advance. For example, order Antivirus licence. We can see Reminder calendar, we can edit Reminder calendar in outlook calendar. Now the problem .We are missing pop up messages and we have to always open this calendar.This is not automatically in my calendar. This pop up message works in my calendar, but not in Reminder calendar. Did I chose wrong example or something is not properly configured. Thank you very much for helpful answer.